1 / 10A one-time digital download for freelancers and small businesses with unpaid invoices: eight payment reminder messages, each as a short version for text and chat and a long version for email, 16 texts in all. They run from a friendly reminder before the due date, a note on the due date, a message at 7 days late, a firm message at 14 days late and a final notice, to a call script, a payment plan offer and a thank-you after payment. Every message has {placeholders} for client, invoice number, amount, due date and payment details. Also included: a tone guide (friendly, neutral, firm) and a printable follow-up log. Everything comes in English, Italian, Spanish, French and German, as printable PDF (A4 and US Letter) and as TXT to copy and paste.
The problem it solves
Chasing a late invoice is awkward, so reminders get put off, written in a rush or sound harsher than intended, and nobody remembers which client was told what.
Who it is for
Freelancers, consultants, small studios and tradespeople who invoice clients and want polite, clear words for chasing a late payment.
What you get
- Eight moments covered, from a friendly note before the due date to a final notice and a thank-you after payment
- A short version for text and chat and a long version for email in every case, 16 texts in total
- A call script with key points, a full script, voicemail text and after-call notes
- A tone guide that shows when to be friendly, neutral or firm, and what to avoid
- A printable follow-up log to record every reminder, reply and promised date
- Fill-in placeholders: write your details once and copy them into every message
How you use it
- Download and unzip your purchase and open the folder of your language.
- Write your details once on the fill-in sheet (page 2 of the PDF): business, contact and payment details.
- Open the TXT file, copy the message for the moment you are in (short for text, long for email) and replace every {placeholder}.
- Delete lines that do not apply, such as the late-fee line, and adapt the wording to your style.
- Print the follow-up log and note every reminder, reply and promised payment date.
Questions
Which languages are included?
English, Italian, Spanish, French and German. Each language has its own folder with the same set of files. The translations are not native-speaker reviewed.
Do the messages threaten legal action?
No. The messages stay polite and factual. A final notice contains an optional line where you can name a next step, but only add one that your agreement or local rules allow and that you really intend to take.
Can I use it for late fees and interest?
The kit has an optional line for that, left empty. Late-payment rules and interest differ by country, so check yours first. The kit is not legal advice.
Can I edit the PDF?
No, the PDFs are for reading and printing. Copy the texts from the TXT file into your email or messaging app and edit them there.
Does it work with an invoicing tool?
It is independent of any tool. Write the details of your invoice into the placeholders. Cash & Invoice Desk and Quote & Estimate Builder, sold separately, are natural companions.
What is included
- 5 language folders: English, Italian, Spanish, French, German
- In each folder: a PDF in A4 and one in US Letter (12 pages: guide and timing, fill-in sheet, tone guide, 8 message pages, follow-up log)
- In each folder: all 16 texts as one TXT file, and START-HERE.txt
- A top-level START-HERE.txt in all five languages
Requirements
A PDF reader, a printer (A4 or US Letter paper) and any text editor. No software is included.
Version 1.0
Good to know
- General communication templates, not legal advice: late-payment rules, interest, fees and collection rules differ by country and by type of customer, so check yours.
- The messages promise no result and make no legal threats. The optional late-fee and next-step lines are for you to fill in only if your agreement or local rules allow them.
- The translations (English, Italian, Spanish, French, German) are not native-speaker reviewed; have a native speaker read your final version.
- The PDFs are for reading and printing, not editable documents. Edit the texts in the TXT files.
- Not accounting or invoicing software: it does not create invoices or track payments for you.
- No Word or Canva file is included. For your own use in your own business; no resale or redistribution.
This is a downloadable digital product, not online software. It does not need an account and is not part of the MAXORI Software subscriptions.
Works well with
Small Business Cash & Invoice Desk – Quotes, Invoices and Part Payments
Quotes, invoices, part payments and cash in one offline app.
Quote & Estimate Builder – Excel Quote Template with Printable Quote Sheet
Write quotes, track their status and print a clean one-page quote.
Late Payment Reminder Message Kit – 8 Payment Reminder Messages in 5 Languages
€7.99